Law Offices around the country are being flooded with notice intake forms. This has led to large backlogs with important notices being delayed and increases in rework. How do attorneys scale to handle this influx of business? By implementing automation for notice intake forms, we open your business to downstream automation. Now that incoming documents and data are digitized, the data can be made easily accessible to your staff and business partners. In this blog post, we'll explore how an automated notice form works as well as some benefits to using them in your law practice.

Automating your notice intake process is the ultimate innovative solution that can be tailored to your law firm's needs. It will create a simple and efficient workflow in the front office, which reduces time spent on administrative tasks and increases client satisfaction. The system is designed with features including document scanning, data import/export, email notifications for task completion, auto-population of new cases from scanned documents, and automated reminders for court filing deadlines. 

How it works

Intake automation systems utilize artificial intelligence to automate the process of receiving and processing information from clients. Our solution works to take the guesswork out of this process by automating data input by monitoring network drives, email inboxes, and fax servers to capture incoming notice documents (notices may also be directly scanned in or sent via API. Our solution then extracts pre-defined data fields for entry into your EHR or other IT systems. Data lookups and rules may be leveraged to help validate the extracted information. Should our solution lack confidence in the data extracted, it may be passed to a verification interface for a user to validate. Machine learning allows the solution to improve from the verification process to maximize straight-through processing. Data may then be passed to your system(s) of record via API, direct database entry, Robotic Process Automation, or an exported data file.

By streamlining these processes, law firms can:

• Eliminate manual workflows such as copying paper files over to digital folders or typing up notes about conversations with clients
• Downstream automation by pushing data to internal systems and driving automated workflows
• Reduce labor costs by automating document classification and data
• Complete hours of work in minutes
• Catch and eliminate duplicates
• Improve accuracy and availability

Majime is here to ease the process with our intelligent document capture solution

Take a look at the collection of notice forms Majime can automate data entry for below!

• Approval Notice I-129F 
• Receipt Notice I-130 
• Approval Notice I-130 
• Receipt Notice I-131 
• Approval Notice I-131 
• Receipt Notice I-131 
• Receipt Notice I-485 
• Approval Notice I-485 
• Receipt Notice I-140 
• Receipt Notice I-140 
• Approval Notice I-192 
• Receipt Notice I-539 
• Approval Notice I-539 
• Receipt Notice I-539 
• Receipt Notice I-601A 
• Receipt Notice I-821D
• Approval Notice I-765EAD 
• Approval Notice I-821D 
• Approval Notice I-821D 
• Receipt Notice I-485 
• Fingerprint App Notice I-765
• Fingerprint App Notice H-1B 
• Cap Return Notice H-1B 
• Cap Return Notice Biometrics Transfer Notice I-90 
• Appointment Notice I-90 
• Receipt Notice I-918 
• Receipt Notice I-918A 
• Receipt Notice I-94 
• Notice I-94 
• Notice -765 
• Approval Notice I-765

The automation of notice intake forms is a powerful way to optimize your law office and increase the value you provide. Not only will this make it easier for staff members, but it can also open opportunities for downstream automation in other areas of your business-like marketing or client management. If this sounds like something you would benefit from, don't wait!